Group Hotel Booking Software · Built for TMCs & DMCs
GatheroniX is group hotel booking software for TMCs and DMCs in Europe. The Booking Tool Built
for Your Workflow.
Group Bookings.
Reinvented.The Booking Tool Built for Your Workflow.
Group Bookings. Reinvented.
Every change tracked.
Every hotel notified.
Every deadline flagged.
Stop chasing and start leading.Every change tracked. Every hotel notified. Every deadline flagged. Stop chasing and start leading.
1. Request
2. Proposals
3. Contract
4. Attendees
Why GatheroniX
Built around what your agency actually does.
AI Contract Protection
Our AI reads every hotel contract before you sign. Attrition clauses, cancellation windows, hidden penalties. Each one flagged automatically and translated into terms you can understand and negotiate with.
Radical Transparency
No hidden commissions. No enterprise lock-ins. A flat monthly subscription and a transparent fee per booking. The hotel never sees your margin.
Built for Agency Scale
We do not do 10,000-person expos. GatheroniX is built for agencies running 10 to 100 person groups. The workflow fits how you work, not how enterprise software assumes you do.
Too small for Cvent.
Too big for spreadsheets.
The enterprise platforms work fine for stadium-scale conferences. Mid-sized agencies running 20 to 50 group bookings a year, 10 to 100 attendees per booking, get left behind. They either pay enterprise prices for complexity they don't need, or they manage everything out of inboxes. We built GatheroniX for the agencies in the middle.
Built for Group-Focused Agencies
Three things break in every agency we speak to. Data entered by hand. Communication locked inside one person's inbox. Handovers that fall apart the moment a colleague is on leave.
Then there's the changes themselves. They land by WhatsApp on Saturday, email at 11pm, a phone call mid-meeting. Our Approval Flows pull every request into one queue. Nothing slips through.
Everything You Need to Run Group Bookings.
Stop juggling spreadsheets and email threads. Run your entire group booking workflow in one system.
AI Proposal Parsing and Comparison
Upload any hotel proposal or offer PDF. Our AI extracts the key terms, flags anything unusual, and displays proposals side by side so you can compare without touching a spreadsheet.
Attendee Changes. Approved. Tracked. Sent.
Every room swap, dietary update, and late addition goes through a one-click approval flow. Your team approves or rejects. The hotel is notified automatically.
John Smith → Jonathan Smith
• Auto-approvedQueued for next hotel update (within 24 hours)
Centralized Hotel Communication
All hotel emails and replies appear in one structured thread. No inbox switching.
Contract & Signature Tracking
See who has signed, what's pending, and what's final. All in one place.
AI Contract Intelligence
Automatically scans contracts for cancellation, attrition, and risk clauses before signing. Every risk surfaced before you sign.
One Workflow. No Chaos.
Move bookings from RFP to signed contract to attendee list in a single system. Nothing falls through.
Every Proposal. Every Contract. In One Place.
Proposals, contracts, and hotel documents stored per property. No more searching your inbox.
Your Margin. Your Business.
See the net hotel rate and your marked-up client price side by side. The hotel sees their number. Your client sees yours.
Everything You Need
to Run Group Bookings.
Stop juggling spreadsheets and email threads.
AI Proposal Parsing and Comparison
Upload any hotel proposal or offer PDF. Our AI extracts key terms, flags anything unusual, and displays proposals side by side.
Attendee Changes. Approved. Tracked. Sent.
Every room swap, dietary update, and late addition goes through a one-click approval flow. The hotel is notified automatically.
John Smith → Jonathan Smith
• Auto-approvedQueued for next hotel update (within 24 hours)
Centralized Hotel Communication
All hotel emails and replies in one structured thread. No inbox switching.
AI Contract Intelligence
Scans contracts for cancellation, attrition, and risk clauses before signing. Every risk surfaced before you sign.
One Workflow. No Chaos.
Move bookings from RFP to signed contract to attendee list in a single system.
Every Proposal. Every Contract. In One Place.
Proposals, contracts, and hotel documents stored per property.
Simple Pricing.
No Surprises.
A flat subscription and a transparent fee per booking. No hidden commissions, ever.
Solo Planner
+ 2% fee on net bookings
Agency
+ 1.5% fee on net bookings
Enterprise
Negotiated fee
Founding Partner Access.
We are limiting this first cohort to 10 agencies. Each one gets onboarded personally, full enterprise features, and pricing locked in permanently.
Founding Rate
+ 1.5% per booking
Ready to get your
evenings back?Ready to get your evenings back?
Join early access and be part of the first wave of agencies simplifying group hotel bookings.
Security & Trust
Hosted in the EU.
Your client trusts you with their attendee data. You should be able to trust us with the same. Here is exactly how we handle it.
EU-hosted infrastructure
Application and database run on Microsoft Azure in EU regions. Your booking data does not leave the EU as part of normal operations.
Encrypted in transit and at rest
TLS 1.3 between your browser and us. AES-256 at rest. Database backups are encrypted with the same standard.
GDPR-compliant from day one
Built around GDPR before launch, not bolted on after. Data subject requests (access, deletion, export) handled within statutory timeframes.
Data Processing Agreement on request
Standard DPA available for any agency that asks. Sub-processor list disclosed up front. We do not change processors quietly.
No hotel commissions, no data resale
We never take commissions from hotels and we never sell or share booking data, attendee information, or your hotel pricing with anyone outside the platform.
Full audit trail
Every booking modification, contract upload, and hotel message is logged with who did it and when. If something goes wrong, you can see exactly what happened.
Give us thirty minutes. Get hours in return.
Hours back.
Every Booking.
Your last rooming list spreadsheet.