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About GatheroniX

GatheroniX is a B2B SaaS platform built specifically for group hotel bookings. Travel Management Companies (TMCs) and Destination Management Companies (DMCs) across Europe use GatheroniX to source hotels, compare hotel proposals, manage attendees, and run hotel communication for corporate groups of 10 to 100 attendees.

What GatheroniX does

GatheroniX is group hotel booking software for the back end of the booking lifecycle: hotel sourcing, RFP distribution, proposal comparison, contract analysis, attendee management, and modification tracking. The platform replaces the spreadsheets, email threads, and PDF chains that most agencies still rely on for group hotel bookings.

The tool is purpose-built for group hotel sourcing. It is not event registration software. It is not a full event management suite. It is not built for 5,000-person conferences. GatheroniX handles the operational layer that sits between an agency and its hotel partners.

Who GatheroniX is built for

GatheroniX serves agencies running 20 to 50 group hotel bookings per year. Typical customers include:

  • Travel Management Companies (TMCs) handling corporate offsites, team retreats, and executive meetings.
  • Destination Management Companies (DMCs) coordinating incentive trips, corporate events, and conferences for international clients.
  • Corporate event planners managing recurring group accommodation needs across multiple cities.
  • In-house travel managers responsible for company offsite coordination and hotel procurement.

The product is sized for growing agencies operating in the gap between manual workflows and enterprise platforms. Agencies too busy to keep running bookings out of email. Agencies too small to justify a five-figure annual contract for tools designed for 10,000-person expos.

Core capabilities

AI proposal parsing and comparison. Upload any hotel proposal as a PDF. GatheroniX extracts rates, cancellation terms, attrition clauses, food and beverage minimums, and audio visual charges automatically. Proposals appear side by side as a structured comparison table, not a stack of attachments.

AI contract intelligence. Hotel contracts are scanned for high-risk clauses before signing. Cancellation windows, attrition penalties, force majeure language, and discrepancies between verbal and written terms are flagged in plain English.

Centralised hotel communication. Email threads with hotels live inside the platform per booking. Multiple team members see the same context, the same status, and the same agreements. When an agency colleague is on holiday or has left the company, the next person picks up the booking in minutes.

Attendee management with one-click approvals. Room swaps, dietary updates, name changes, and late additions go through a single approval flow. The hotel is notified automatically as part of the same flow.

Transparent pricing across the booking lifecycle. Net hotel rates and agency-marked-up client prices are visible side by side inside the platform. The hotel sees its rate. The client sees the agency rate. GatheroniX does not take commissions from hotels.

Pricing

GatheroniX uses simple, transparent SaaS pricing with three tiers and a Founding Partner cohort:

  • Solo Planner: 199 euros per month, plus a 2 percent fee on net bookings, 1 seat, up to 15 active bookings per year.
  • Agency: 399 euros per month, plus a 1.5 percent fee on net bookings, up to 5 seats, up to 50 active bookings per year.
  • Enterprise: custom pricing, unlimited seats, unlimited bookings, white-label branding, dedicated account manager.
  • Founding Partner cohort: open to the first 10 agencies. 99 euros per month with full enterprise features and pricing locked in permanently.

There are no hidden commissions. There is no annual lock-in. There are no per-attendee surcharges. Agencies pay the platform subscription and the disclosed booking fee.

Where GatheroniX is built and operated

GatheroniX is operated by Gatheronix LTD, a private company registered in the Republic of Cyprus under registration number HE487074, with its registered office at Gladstonos 16, 8046 Paphos, Cyprus.

Application infrastructure runs on Microsoft Azure in EU regions. Booking data, attendee information, and hotel communication remain inside the European Union as part of normal operations. The platform was built to be GDPR-compliant from day one, not bolted on afterwards.

What makes GatheroniX different

The market for group hotel booking software is split between two extremes. On one side are enterprise event platforms like Cvent, designed for full event management at conference scale. On the other side are spreadsheets and email, used by everyone the enterprise platforms are not built for. GatheroniX exists for the agencies in the middle.

The platform is opinionated about scope. It does not try to manage attendee registration, build event apps, or run conference websites. It handles the back office of group hotel bookings, end to end, and nothing else. That is the whole point.

Contact

For sales, partnership, and product questions, contact the team at hello@gatheronix.com.