Question 1

Is GatheroniX another event registration platform?

Accepted Answer

No. GatheroniX is built for the back end of group hotel bookings. The part that starts after you have decided on a hotel and runs long after the contract is signed: attendee management, modification tracking, automated hotel communication. Not conference registration.

Question 2

How does the AI contract review work?

Accepted Answer

You upload the hotel contract. Our AI reads it and flags anything that should give you pause: attrition penalties, tight cancellation windows, clauses that differ from what the hotel told you verbally. You get a plain-English summary before you sign.

Question 3

What group sizes does it work for?

Accepted Answer

GatheroniX is built for groups of 10 to 100 attendees. Corporate offsites, team retreats, executive meetings. If you are managing a 5,000-person conference, this is not the right tool.

Question 4

Does it replace email with hotels?

Accepted Answer

It replaces the chaos of email. Hotel communications sit in one structured thread per booking. No more digging through your inbox to find what was agreed. Your whole team sees the same information. When someone is out, the next person picks it up in minutes.

Question 5

How much does GatheroniX cost?

Accepted Answer

Three tiers: Solo Planner at €199 per month plus a 2% fee on net bookings. Agency at €399 per month plus 1.5%, covering up to 5 seats. Enterprise at custom pricing. All tiers show you the full platform cost and the fee on every booking. No hidden commissions.

Question 6

Do you offer a free trial?

Accepted Answer

We do not run a self-serve free trial. The Founding Partner cohort gives the first 10 agencies significantly reduced pricing in exchange for active feedback. Outside of that, onboarding is done directly with our team.

Question 7

Are there hidden fees?

Accepted Answer

No. You see the total booking value and our platform fee clearly on every transaction. We do not take commissions from hotels.

Question 8

Do you offer refunds?

Accepted Answer

Since we only charge on successful bookings, refund policies follow the hotel cancellation terms you negotiate.

Question 9

Who is GatheroniX built for?

Accepted Answer

Travel Management Companies and Destination Management Companies in Europe that manage corporate groups, offsites, and retreats. The typical customer runs between 20 and 50 group hotel bookings a year.

Question 10

Do I need to be a travel agency?

Accepted Answer

The platform is built around the agency workflow. If you are an in-house travel manager or event planner who handles group hotel bookings regularly, it will work for you, but the features deliver the most value at agency scale.

Question 11

We only do a few group bookings a year. Is it still worth it?

Accepted Answer

It depends on your volume. The Solo Planner tier at €199 per month is designed for smaller operations. There is no lock-in. You can cancel any time.

Question 12

Can multiple team members use it?

Accepted Answer

Yes. The Agency tier covers up to 5 seats. Enterprise is unlimited. Your whole team sees the same booking status, the same attendee list, the same hotel thread.

Question 13

How do I get started?

Accepted Answer

Book a demo and we will walk you through the platform on a real booking scenario. Setup after that takes less than a day.

Question 14

Do I need to install anything?

Accepted Answer

No. GatheroniX is fully browser-based.

Question 15

How long does onboarding take?

Accepted Answer

Most agencies send their first RFP within the same week. The learning curve is minimal by design.

Question 16

Is my data secure?

Accepted Answer

All data is encrypted in transit and at rest. We do not share booking data, attendee information, or hotel pricing with any third party. GDPR-compliant from day one.

Resources

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