Is GatheroniX another event registration platform?

No. GatheroniX is built for the back end of group hotel bookings. The part that starts after you have decided on a hotel and runs long after the contract is signed: attendee management, modification tracking, automated hotel communication. Not conference registration.

How does the AI contract review work?

You upload the hotel contract. Our AI reads it and flags anything that should give you pause: attrition penalties, tight cancellation windows, clauses that differ from what the hotel told you verbally. You get a plain-English summary before you sign.

What group sizes does it work for?

GatheroniX is built for groups of 10 to 100 attendees. Corporate offsites, team retreats, executive meetings. If you are managing a 5,000-person conference, this is not the right tool.

Does it replace email with hotels?

It replaces the chaos of email. Hotel communications sit in one structured thread per booking. No more digging through your inbox to find what was agreed. Your whole team sees the same information. When someone is out, the next person picks it up in minutes.

How much does GatheroniX cost?

Three tiers: Solo Planner at €199 per month plus a 2% fee on net bookings. Agency at €399 per month plus 1.5%, covering up to 5 seats. Enterprise at custom pricing. All tiers show you the full platform cost and the fee on every booking. No hidden commissions.

Do you offer a free trial?

We do not run a self-serve free trial. The Founding Partner cohort gives the first 10 agencies significantly reduced pricing in exchange for active feedback. Outside of that, onboarding is done directly with our team.

Are there hidden fees?

No. You see the total booking value and our platform fee clearly on every transaction. We do not take commissions from hotels.

Do you offer refunds?

Since we only charge on successful bookings, refund policies follow the hotel cancellation terms you negotiate.

Who is GatheroniX built for?

Travel Management Companies and Destination Management Companies in Europe that manage corporate groups, offsites, and retreats. The typical customer runs between 20 and 50 group hotel bookings a year.

Do I need to be a travel agency?

The platform is built around the agency workflow. If you are an in-house travel manager or event planner who handles group hotel bookings regularly, it will work for you, but the features deliver the most value at agency scale.

We only do a few group bookings a year. Is it still worth it?

It depends on your volume. The Solo Planner tier at €199 per month is designed for smaller operations. There is no lock-in. You can cancel any time.

Can multiple team members use it?

Yes. The Agency tier covers up to 5 seats. Enterprise is unlimited. Your whole team sees the same booking status, the same attendee list, the same hotel thread.

How do I get started?

Book a demo and we will walk you through the platform on a real booking scenario. Setup after that takes less than a day.

Do I need to install anything?

No. GatheroniX is fully browser-based.

How long does onboarding take?

Most agencies send their first RFP within the same week. The learning curve is minimal by design.

All data is encrypted in transit and at rest. We do not share booking data, attendee information, or hotel pricing with any third party. GDPR-compliant from day one.

The Best Cvent Alternative for Group Hotel Sourcing in 2026

Cvent is built for full event management — registration, venue finding, attendee management, marketing. That breadth is its strength. It is also why it is overkill — and expensive — when all you need is to source and compare hotel proposals for a group of 50 attendees.

What most planners actually need

When a corporate travel manager or DMC needs to block 40 rooms for a client incentive trip, the workflow is simple in theory:

Send an RFP to five or six hotels
Wait for proposals to arrive — usually as PDF attachments or email chains
Extract the comparable data: rates, cancellation policy, F&B minimums, AV charges
Build a comparison table, often in Excel, sometimes in PowerPoint
Present options to the client and collect approval

That process takes two to four hours per booking — and it repeats for every single event.

Where Cvent adds friction

Cvent handles step 1 well through its Supplier Network. The problem starts at step 3. Proposals still arrive as PDFs. You still copy-paste figures into a spreadsheet. The approval workflow still lives in email.

A tool designed for a $15,000/year contract is not designed to remove that friction. It is designed to justify its price with features most planners barely touch.

What a purpose-built alternative looks like

A group hotel sourcing tool built in 2026 should:

Parse proposals automatically — upload a PDF and get a structured comparison table, not a raw document
Run the approval loop inside the platform — clients see options and click approve, no email thread required
Handle the whole booking lifecycle — from first RFP to signed contract in one place
Price proportionately — a solo planner doing 15 bookings a year should not pay the same as an agency doing 200

The GatheroniX approach

GatheroniX was built specifically for TMCs, DMCs, and agency planners who live in group hotel sourcing. It does not try to manage your conference registration or build attendee apps.

What it does:

AI proposal parsing that turns hotel PDFs into a side-by-side comparison in seconds
A structured approval flow so clients can review and sign off without a single email
Transparent pricing with a flat subscription and a per-booking fee — no annual lock-in surprises

If your problem is the hours you spend wrangling PDF proposals and chasing client approvals, this is built for that problem specifically.

Want to see it in action? Request a demo.